Intradistrict and Interdistrict Transfers

  • The Ross Valley School District welcomes student transfer requests. Families living in the District can request a school-to-school transfer, and families living outside the District can request a district-to-district transfer. Please see the information below to learn more about the transfer process.

     

     

    Intradistrict Transfer Requests are for students residing within District boundaries who wish to transfer from one elementary school to another.

    If you have any questions or would like more information, please contact Teresa Machado, Executive Assistant to the Superintendent, at 415-451-4060.

     

     

    Interdistrict Transfer Requests are for students who wish to transfer from one school district to another.

    Considerations for Permits INTO the Ross Valley School District

    A request into the district may be approved based on available space and resources in the relevant grade, site, and/or program, or other considerations that are not arbitrary. All requests are subject to the provisions in the Denial and/or Revocation sections.

    The Superintendent or designee shall give priority for interdistrict attendance to a student who has been determined by staff of either the district of residence or district of proposed enrollment to be a victim of an act of bullying, as defined in Education Code 48900(r), committed by a student of the district of residence.

    The Superintendent or designee may approve an Interdistrict Attendance Permit to allow a student whose parent/guardian is employed by the District in accordance with BP/AR 5111.12 - Employment Related Residency.

    The Superintendent or designee may approve an Interdistrict Attendance Permit for a student whose parent/guardian(s) relocate outside district boundaries during the school year if a request for an Interdistrict Attendance Permit is received by the Superintendent or designee within 10 calendar days of relocation under the following circumstances:

    1. To allow a currently enrolled student to complete the school year during which the parent/guardian(s) relocated.

    2. To allow a currently enrolled student to remain with a class graduating that year from elementary or middle school.

    The Superintendent or designee may approve an interdistrict attendance permit for a student for the following reasons when stipulated in the agreement:

    1. When the student has a sibling attending school in the district, to avoid splitting the family's attendance. Note that approval for one child does not guarantee approval for a sibling.

    2. When the parent/guardian provides written evidence that the family will be moving into the district in the immediate future and would like the student to start the school year in the district.

    In addition to the reasons identified above, a request for an Interdistrict Attendance Permit may be granted on a case-by-case basis under exceptional circumstances.

    Process and Timeline for Requests INTO the Ross Valley School District

    The parent/guardian must initiate the Interdistrict Attendance Permit with the district of residence. An Interdistrict Attendance Permit requires approval of both the district of residence and the district of proposed attendance.

    The initial request for Interdistrict Attendance Permit must be submitted between March 1 and April 1. If approved, the Permit request must be resubmitted annually between March 1 and April 1 and will be granted annually until the student completes the highest grade offered in the district as long as continuous enrollment is maintained.

    If a currently enrolled student relocates outside district boundaries once the school year has begun and the student wishes to complete the school year in the district, the request for Interdistrict Attendance Permit must be submitted within 10 calendar days of relocation. If approved and the student wishes to continue in the district the following year, the Permit request must be resubmitted between March 1 to April 1. If approved, the Permit will be granted annually until the student completes the highest grade offered in the district as long as continuous enrollment is maintained.

    If a currently enrolled student relocates outside District boundaries after April 1 and the student wishes to complete the school year in the District, the request for Interdistrict Attendance Permit must be submitted within 10 calendar days of relocation. If approved and the student wishes to continue the following year in the District, the Permit request must be submitted between March 1 to April 1. If approved, the Permit will be granted annually until the student completes the highest grade offered in the District as long as continuous enrollment is maintained.

    If a currently enrolled student relocates outside district boundaries after a school year ends but before a new school year begins and the student wishes to complete the new school year in the district, the request for Interdistrict Attendance Permit must be submitted within 10 calendar days of relocation. If approved and the student wishes to continue the following year in the district, the Permit request must be submitted between March 1 to April 1. If approved, the Permit will be granted annually until the student completes the highest grade offered in the district as long as continuous enrollment is maintained.

    If the request for Interdistrict Attendance Permit is submitted prior to March 1 for the following year, it will be considered submitted between March 1 to April 1.

    For students whose Interdistrict Attendance Permit is approved, the Interdistrict Attendance Contract must be completed and submitted within 30 calendar days of the approval of the Permit. The Contract outlines the academic performance, attendance, and behavior conditions that must be upheld.

    All requests are subject to the provisions in the Denial and/or Revocation sections.

    Process and Timeline for Permit Requests OUT of the Ross Valley School District

    A student whose parent/guardian is in active military duty shall not be prohibited from transferring out of the district, provided the school district of proposed enrollment approves the application for transfer.

    The parent/guardian must initiate the Interdistrict Attendance Permit with the district of residence. Although there is no timeframe for submission of the Permit request out of the district, a request must be submitted and approved annually. The district of proposed attendance may have a timeline for submission and approval. An Interdistrict Attendance Permit requires approval of both the district of residence and the district of proposed attendance.

    The district may limit transfers out of the district to a school district of choice under any of the following circumstances:

    1. The number of student transfers out of the district to a school district of choice has reached the limit specified in Education Code 48307 based on the district's average daily attendance.

    2. The County Superintendent of Schools has given the district a negative budget certification or has determined that the district will not meet the state's standards and criteria for fiscal stability in the subsequent fiscal year exclusively as a result of student transfers from this district to a school district of choice.

    Process and Timelines for Notification of Decisions

    If the transfer request is for the current school year or for a school year that begins within 15 calendar days of the receipt of the request, the Superintendent or designee shall notify the parent/guardian of the final decision within 30 calendar days of receiving the request.

    If the transfer request is for a school year that begins more than 15 calendar days after the receipt of the request, the parent/guardian shall be notified of the final decision as soon as possible, but no later than 14 calendar days after the commencement of instruction in the school year for which the transfer is sought.

    All notices to parents/guardians regarding the district's decision on any request for interdistrict transfer shall conform to the translation requirements of Education Code 48985, and may be provided by regular mail, electronic format if the parent/guardian provides an email address, or by any other method normally used to communicate with parents/guardians in writing.

    Until an initial transfer request is approved by both the district of residence and the district of proposed attendance, a student must attend school in their district of residence.

    Parent/Guardian(s) shall advise in writing the receiving district of their acceptance or denial of the approved Permit within five calendar days of notification by the receiving district or the Marin County Office of Education, in the case of an appeal.

    Conditions for Denial and/or Revocation

    Pursuant to Education Code section 46600, the following terms and conditions under which an Interdistrict Attendance Permit may be denied or revoked are:

    1. The Superintendent or designee may deny initial requests for interdistrict attendance permits due to limited district resources, overcrowding of school facilities and/or programs at the relevant grade level and site, or other considerations that are not arbitrary. However, once a student is admitted, the district shall not deny continued attendance because of overcrowded facilities at the relevant grade level.

    2. Failure of a parent/guardian to meet any timelines established by the district or failure of a student to remain continuously enrolled in the district shall be deemed an abandonment of the request.

    3. The district may revoke a student's enrollment if the student is recommended for expulsion pursuant to Education Code 48918.

    4. Determination by the district that the transfer request or supporting documentation was based upon false or fraudulent information.

    5. Failure to comply with the requirements of the Interdistrict Attendance Contract, which include demonstrating acceptable academic performance, attendance, and behavior.

    6. Determination by the district that the conditions on which the Interdistrict Attendance Permit approval was based are no longer met. It is the responsibility of the parent/guardian(s) to notify the district within 10 calendar days if any of the conditions justifying the transfer approval change. The student may be permitted, within the discretion of the Superintendent or designee, to complete the school year in the district with the approval of the district of residence.

    7. Determination by the district that the continuing presence of the student is not in the student's best educational interest, or will interfere with the needs of other students, or both.

    8. Any prior district enrollment was based upon false or inaccurate residency documentation including failure to disclose a change in residence.

    Applicants will be notified in writing if the request is denied in accordance with the timelines listed in the Notification of Decision section and will be given the reason for the denial.

    The District will give 10 calendar days' notice to a parent/guardian(s) prior to the revocation of an Interdistrict Attendance Permit.

    Process and Timelines for Appeal of Denial and/or Revocation

    A parent/guardian may appeal the district's denial or revocation of an Interdistrict Attendance Permit by filing a written request of appeal with the Superintendent or designee within 10 calendar days of the receipt of the written notification of denial or revocation.

    Within 10 calendar days of receipt of the written request of appeal, the Superintendent or designee will provide written notice of a meeting with the Interdistrict Transfer Committee. The Committee will meet within 30 calendar days to hear the reasons that the transfer denial or revocation should be overturned. The committee will make a recommendation to the Board of Trustees in closed session at a Board meeting within 30 calendar days, and a final written decision shall be given to the parent/guardian by the Superintendent or designee within 10 calendar days following the Board’s decision.

    If a student's interdistrict transfer denial is not overturned, the Superintendent or designee shall, in writing, notify the parents/guardians of their right to appeal to the County Board of Education within 30 calendar days from the date of the final denial.

    If a student's interdistrict transfer revocation is not overturned, the decision shall be final, and the parent/guardian cannot appeal to the County Board of Education.

    Pending a decision by the two districts or by the County Board on appeal, the Superintendent or designee may provisionally admit a student who resides in another district for a period not to exceed two school months, provided the district is the district of proposed enrollment. If the decision has not been rendered by the conclusion of two school months and the districts or County Board is still operating within the prescribed timelines, the student shall not be allowed to continue attending the district school to which the student was provisionally admitted.

    Students who are under consideration for expulsion or who have been expelled may not appeal interdistrict attendance denials or rescissions while expulsion proceedings are pending or during the term of the expulsion.

     

    In accordance with the procedures and timelines listed above,

    If you have any questions or would like more information, please contact Teresa Machado, Executive Assistant to the Superintendent, at 415-451-4060.